Bookkeeper (Part-Time)

Bookkeeper

Under the supervision of the Finance Director the bookkeeper performs a variety of financial functions as assigned.

• Processing and accounting for disbursements.
• Processes routine bills including reviewing for accuracy, determining payment, entering into accounting system, produce checks and maintaining documentation in files in accordance with procedures.
• Process payment requests submitted by staff utilizing the Payment Request form.
• Review for accuracy and reasonableness.
• Enter into accounting system with appropriate coding
• Produce checks
• Maintain files
• Support accounting for credit card purchases.
• Monitoring billings submitted on AP@nlhhc.org for payment.
• Process payments made from the Housing Savings Account in accordance with HHC policies.
• Process automatic monthly payments (loan repayment and other recurring non-billed expenses).
• Assist in processing payroll on a weekly basis as assigned.
• Monitor payment of employment related taxes, workers compensation and other payroll related items.
• Manage accounting for all forms of revenue received by check including: Apply payments to A/R where appropriate, recognize income, assign customer/job and class, prepare bank deposits and maintain documentation.
• Process all incoming checks according to policy. 
• Accept others forms of payment and process according to policy.
• Assure that all accounting entries are accurate and include complete memo lines.
• Maintain back-up copies of checks or other documents to support all deposits.
• Make bank deposits and maintain copies of deposit receipts.
• Manage billing for specific contracts (for example VA, Housing for Health, respite).
• Collect documentation from program areas.
• Submit billings using appropriate automated system or manual process.
• Record A/R in QB.
• Maintain back up documentation to support all billing.
• Support staff responsible for Representative Payee Accounts for HHC.
• Process approved payment requests.
• Process “spending money” checks twice per month
• Process routine payments as agreed with payee.
• Manage the Housing Saving Account.
• Deposit payments and record to individuals guest accounts.
• Process payments from the Housing Saving Account in accordance with HHC policy.
• Produce weekly report of account balances and make report available on shared drive.
• Submit monthly payment vouchers.  Maintain records of all submissions including any required back-up documentation.
• to VA monthly.
• to HUD.
• Respite bill to L+M monthly
• City of Groton
• Other customers as assigned.
• Record all billed revenue as an A/P and properly allocate incoming payments when received.
• Assist in the management of rent rolls for HHC properties.
• Record rent payments made by check/money order
• Process rent write-offs as authorized.
• Process security deposit returns as assigned.
• Assist with financial reporting as directed including uploading files to shared drive to provide staff with access to necessary financial data.
• Provide support for contract staff completing billing documentation to funders.

Qualifications

A minimum of three years bookkeeping experience.  Degree in accounting a plus.

Ability to work in all aspects of QuickBooks.

Ability to handle multiple priorities and desire to be part of a team seeking to address the issue of homelessness.

Ability to work effectively with program staff to understand service goals and meet contract requirements.

Position

This is 25 hour a week time position with starting compensation from $24-$26/hour based on experience. (If applicant is seeking full time work, additional duties can be negotiated.)

All work to be performed on-site at HHC.

Application

Applications will remain open until a candidate is selected.  Interested applicants should submit a resume and a detailed cover letter describing his/her relevant experience.  Resumes without cover letters will not be reviewed.  For more information about the work of the New London Homeless Hospitality Center please check our website at NLHHC.org.

Applications may be submitted by email to:

Nicole Thomas

Personnel Manager

personnel@nlhhc.org

New London Homeless Hospitality Center is an equal opportunity employer that does not discriminate on the basis of race, religion, color, national origin, sex, military status, age, disability, sexual orientation, gender identity, genetic information, creed, citizenship status, or any other characteristic protected by federal, state or local laws. This policy applies to all of New London Homeless Hospitality Center's hiring practices, and to all terms and conditions of employment.